Developing the project brief and design using the right people at the right stage

This sustainability issue encourages considering sustainability performance targets early on in order to maximize influence on decision-making and optimize environmental performance, while avoiding unnecessary costs. Furthermore, it promotes community involvement in decisions affecting the design, construction, operation and long-term stewardship of the development. Its particular sustainability features are presented below: Stakeholder consultation (project delivery) A sustainability brief developed prior to concept design stage’s end This sets out: Client requirements, i.e. internal climatic conditions Sustainability objectives-targets, business objectives etc Timescale Budget List of consultee appointments i.e. Suitably Qualified Acoustician etc Constraints i.e. technical, physical, legal, environmental The project stakeholders’ allocation of roles, responsibilities and contributions prior to concept design stage’s end Roles and responsibilities defined based on: End user requirements Design strategy aims Particular installation & construction circumstances Risk assessments i.e. health and safety regulations, heritage requirements Procurement & supply chain Monitoring progress in accordance with brief objectives Occupier’s budget and ability for system maintenance Maintainability & adaptability of proposals Project documentation requirements Commissioning, training and after care support requirements Project team demonstrating influence of the consultation on the brief including: the project execution plan communication strategy concept design Stakeholder consultation (third party) All relevant third party stakeholders consulted in line with minimum consultation content Project demonstrates stakeholder outcomes influence on brief and concept design Consultation feedback circulated to relevant parties prior to end of detailed design stage Sustainability champion (design) Sustainability champion appointed during feasibility stage (preparation and brief) facilitates the setup and achievement of sustainability targets Sustainability targets formally agreed between client and design team no later than the concept design stage Agreed sustainability targets demonstrably achieved by the project design via the sustainability consultant's design stage assessment report Sustainability champion (monitoring progress) Sustainability champion appointed monitors progress against the agreed sustainability targets throughout the design process and formally reports progress to client and design team Sustainability champion attends key project and design team meetings during concept design, developed design and technical design work stages. Also reports progress during and prior to completion of each stage Regarding community developments: Consultation Plan regarding needs, ideas & knowledge Needs, ideas and knowledge of the community to improve quality of stakeholder engagement, throughout the design, planning and construction process Community members and appropriate stakeholders identified and brought onboard at appropriate time Consultation plan includes local authority feedback Independently facilitated community consultation method applied on particular design aspects Consultation and engagement Needs, ideas and knowledge of the community and key stakeholders improve quality and acceptability of the development throughout the design process. Consultation plan informs 'when' and 'who' Good practice methods applied Feedback returned to the consultation group regarding their suggestions Influence on masterplan demonstrated, if consultation outcomes not included, this is justified Workshop prepared informing masterplan Design review Masterplan reviewed by the community and key stakeholders, ensuring a vibrant, healthy, functional and inclusive development Consultation by an independent facilitator demonstrates how key issues in urban design are addressed including: character and identity of the development security considered and addressed through design design of the public realm address movement and legibility development layout diversity and compatibility of uses in the development development flexibility and adaptability over time landscape design development density, scale and appearance Consultation feedback considered prior to the production of the design information or documentation supported by the masterplan Feedback to consultation participants and justification on how design was influenced Proposals review and overall quality assessment by an independent and inter-disciplinary panel of built environment experts Improvements based on the design review are implemented. Community management of facilities Communities’ active involvement in developing, managing /owning selected facilities is supported Consultation plan determines community involvement in management of facilities All community facilities developed during construction phases are managed and procedures in place to allow handover to a responsible party at completion Training and user manuals provided to a responsible party regarding the O & M of the facilities, particularly regarding sustainability measures and technologies which users may be unfamiliar with Developer supports a community group or trust to manage the implementation of community facilities Developer supports the development of a Community Development Trust (CDT) or management company for the new community and an implementation plan Local authority works together with the Community Development Trust (CDT) or management company for the new community and roles, responsibilities and management structures are clearly defined